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Informa

Welcome to the TU-Automotive Detroit, ADAS & Autonomous Vehicles, WardsAuto Interiors and WardsAuto UX Virtual Event!

Sponsor Logistics

We are delighted to welcome you to the Virtual TU-Automotive Detroit, ADAS & Autonomous Vehicles, WardsAuto Interiors and WardsAuto UX Event. This page includes all the information you should need to prepare. If you have any questions, please contact Charlotte. Please ensure you read each section carefully and meet the required deadlines. We look forward to working with you and making this a successful event!

USEFUL INFORMATION


KEY DATES
KEY DATES

22nd July 2020 - Go live for exhibitors to set up booths/profiles (the rest of the platform to be hidden)

27th July 2020 – Speakers and agenda are uploaded

3rd August 2020 - Go live for everyone (to start networking and select conference sessions)

4th August 2020 – On Demand content available to view

LIVE EVENT – 18th – 20th August

30 days post event – Platform closes for networking and viewing On Demand content

EVENT TIMINGS
EVENT TIMINGS

CONFERENCE

  • Tuesday 18th August          9:50am - 4:15pm
  • Wednesday 19th August    10:00am - 4:30pm
  • Thursday 20th August        11:00am - 3:30pm

AWARDS

  • TU Awards: Tuesday 18th August                   3.15pm - 4.15pm
  • Interiors Awards: Wednesday 19th August   12.20pm-1.10pm
  • UX Awards: Thursday 20th August                 12.20pm-1.10pm

Please note all timings are subject to change, please check the agenda for any updates.

YOUR ATTENDEES


REGISTERING YOUR PASSES
REGISTERING YOUR PASSES

Please log into the Exhibitor Console to register your passes

If you already have an account from a previous Informa Tech event, use the same email and password to log in.

If you are a first-time user or have forgotten your previous password, create a new password by clicking "Forgot Password"

Staff members need to be registered on the exhibitor console and that data is then pulled through into swapcard.

Currently we have to manually push the data across, and will do this once a day for any new registrations.

If you need any registrations pushing through to swapcard urgently please contact Charlotte but please only if urgent (e.g. you are going on holiday and need someone else to manage booth setup).

On 3rd August we are hoping that this will become automatic.


HOW TO REGISTER PASSES ON THE EXHIBITOR CONSOLE
WHAT ACCESS DOES EACH PASS ALLOW?
WHAT ACCESS DOES EACH PASS ALLOW?

All Access Attendee Pass - An attendee pass enables the registrant to access the conference sessions.

If you want your primary contact to be an attendee you will need to register them for an 'All Access Attendee Pass'

Speaker pass – Any speaker will be automatically registered for a full access pass. This will not be taken from you pass allocation and you DO NOT need to register the speaker separately.

VIP areas will be open only to certain predetermined individuals as contracted.

YOUR VIRTUAL BOOTH

For TU-Automotive Detroit there are two programmes where you will need to upload different aspects of your booth. We have the Exhibitor Console & the Swapcard Platform.

Everything that can be loaded into the Exhibitor Console pulls through to Swapcard so we have disabled some functions in Swapcard to avoid any over-writing.

Below is what needs to be done on each programme. If you sent through your information before 17th July most of the below will have been done for you but please check when you log into each programme.


EXHIBITOR CONSOLE
EXHIBITOR CONSOLE
  • Primary Contact
  • Company Description (Maximum 50 words- strict limit)
  • Company Website
  • 'All Attendee Pass' Information
SWAPCARD
SWAPCARD
  • Company logo
    • .png or .jpeg, 400x200px (2:1 ratio), no larger than 1MB
  • Booth Banner Image
    • .png or .jpeg, 1200x675px (16:9 ratio), no larger than 1MB
  • Video
    • Youtube or vimeo link
  • Assets for Booth
  • Products/Solutions to Display in Booth and Product Marketplace
  • Add your registered attendees as your team members

Note you can have either the Banner Image or the Video on your virtual booth profile.

PLATFORM

This event is powered by Swapcard.

The platform will be available to exhibitors on 22nd July to ensure you have enough time to complete your profiles and familiarise yourself with everything. Our team will be on hand through the whole process to ensure you get the best experience possible!


LOGGING IN TO SWAPCARD
LOGGING IN TO SWAPCARD

Please follow instructions on the link HERE on how to sign up or log in to your profile.

LOGGING IN GUIDE
NETWORKING & MEETINGS
NETWORKING & MEETINGS

In order to make the most out of the event, we hope you will utilise the networking tools before and after your session.

You will be able to:

  • Request Meetings
  • Schedule Virtual Meetings
  • Make New Connections
NETWORKING & MEETINGS GUIDE

SWAPCARD EXHIBITOR CENTRE
SWAPCARD EXHIBITOR CENTRE

Before the event and during, sponsors and exhibitors will have access to the Exhibitor Center within the platform.

Here, you can upload content to your stand, edit company details and much more!

For detailed information on the Exhibitor Center and how to use it, please see the link below.


EXHIBITOR CENTER GUIDE
APP & WEBAPP
APP & WEBAPP

You can access the event via 2 methods, this being either through a browser on your computer or the app on your mobile. 

Please see the link below for more information on choosing the most suitable option for you.


APP & WEBAPP GUIDE

BEST PRACTICES
BEST PRACTICES

Please see below for our recommendations on how to get the most out of your Virtual Event.

Before the event
1. Edit your profile and your company profile
2. Connect with qualified attendees
3. Send your first few meeting requests
4. Answer your first few meeting requests

During the event
1. Network and make connections
2. Note & tag your new contacts
3. Chat with them in the app
4. Monitor your profile notifications

After the event
1. Ensure a follow up with your new contacts
2. Export your contact list
3. Qualify your leads for better ROI

WEBINARS & FAQs
WEBINARS & FAQs

WEBINARS

We have hosted a couple of webinars in the lead up to the event please find links to both below:

SWAPCARD DEMO

SWAPCARD EXHIBITORS VIRTUAL BOOTH

FAQs

Most frequently asked questions about using the event platform can be found in the document below:

HOW TO GUIDE



SWAPCARD GUIDES ALL IN ONE PLACE
MARKETING MANUAL
MARKETING MANUAL

As a sponsor, we ask that you share your participation across your networks. Below you will find the marketing manual, which offers further details on what and how to share.

Our marketing team is on hand to create collateral on your behalf. Simply email Freya to request your image.

Freya’s team are also busy creating 30% discount codes for you to share with your network

DIGITAL EVENT SPONSOR MARKETING MANUAL

Still haven't found what you're looking for?

ADDITIONAL POLICIES


CODE OF CONDUCT
CODE OF CONDUCT

Informa Tech is dedicated to providing an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organizers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualized or offensive imagery or activities. Exhibition and party staff should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Participants asked to stop any behavior are expected to comply immediately. If a participant or sponsor engages in behavior that violates this code of conduct, Informa Tech staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund.

SUSTAINABILITY
SUSTAINABILITY

Informa Tech is committed to a role of environmental and sustainable leadership in every aspect of our business and recognises the responsibilities we have to our employees, our customers, our suppliers, the communities we work within and the environment as a whole.  
Our contribution to a sustainable and environmentally harmonious society is based upon best practice and covers:
Environment: We use recycled materials for office and event documentation and reduce the use of plastics in all our event collateral
Community: To encourage sustainable development in the wider business we endeavour to utilise environmentally accredited venues and support regional agricultural practice by insisting on using locally grown produce for catering at all our large events.
Relationships: Informa Tech has developed an alliance with the Carbon Neutral Company and as a further example of our customer centricity, we strive to locate our events central to where we feel the majority of attendees originate.

IMPORTANT
IMPORTANT

By registering for this event you acknowledge recordings, video, and photographs are being taken during the event. By you entering this virtual event, you give unqualified consent to: Informa Tech, its agents, licensees to record, use and publicise your voice, actions, likeness, and appearance, in any manner and media, worldwide in perpetuity. If you wish to avoid being recorded, please do not enter this event.

Headline Sponsors

Advanced HMI Sponsor

Seminar Sponsor

Advisory Board

Registration Sponsor

Insurance Partner